Abalone is committed to protecting the privacy of users of its website and its employees. This document outlines our privacy policy and explains how your personal data is processed when you use our services, as well as the procedures for accessing, modifying, deleting, and porting your data. Any reference in this document to “You” refers to users of the website, candidates, temporary workers, and clients of Abalone.

This statement was last updated on March 4, 2024. We reserve the right to make changes to this privacy statement. It is recommended to regularly review this privacy statement to be aware of any changes.

IDENTITY OF THE DATA CONTROLLER

The data controller for the data processed when browsing the abalone-emploi.ch website or in the performance of our services is Abalone Switzerland SA, a public limited company with a share capital of CHF 100,000 and whose registered office is at Route De Pré-Bois 20, ICC – International Center Cointrin, 1215 Geneva 15.

WHAT PERSONAL DATA IS COLLECTED?

Visiting the Abalone website does not necessarily require you to identify yourself or disclose personal information. However, certain circumstances may lead us to ask you for information, whether during your visit to this site or elsewhere.

We will collect your personal data including, among others, your name, first name, and contact details (including your email address) and other information provided in your Curriculum Vitae (for more information, see the “Your Curriculum Vitae” section).

Personal information such as your gender, name, first name, phone number, email address, postal address, passport photo, unique national identification number, geolocation data, data on criminal convictions, etc., are only retained when you voluntarily submit them to us (directly or through an intermediary) or in the context of a contractual relationship (past, ongoing, or forthcoming).

Personal data sent through the contact form or a spontaneous application (via our website or by mail to one of our agencies) will be stored in our common database, and our recruitment consultants from all our agencies will have access to it.

To provide you with relevant and quality information, we may also ask you to provide us with information about your industry, your role, and the name of your company.

YOUR CURRICULUM VITAE

Your CV can be submitted to us via our website or by handing it to one of our agency consultants. You can provide it to us in response to a specific job advertisement, or for our recruitment consultants to review it for future vacancies. Your CV can also be submitted to us as part of an application made through a third-party job site.

Your CV will be stored in our shared database accessed by all agencies of the Abalone Group, and all our recruitment consultants will have access to it.

HOW IS THIS INFORMATION COLLECTED?

The data comes from the information you have entered yourself on the personal account you created on our website, or has been transmitted to us on the occasion of a forum, your visit to one of our agencies, or may have been published on a job board.

Specifically, we collect this information in several ways:

• Through registration forms, online or offline forms (application form, registration form, etc.), or other information sheets in the context of job fairs, conferences, and others;
• In the context of a sales process (purchase order, commercial offer, placement proposal, etc.);
• When requesting contact or information about our services (online contact form, personnel request form, phone contact, etc.);
• In the context of responding to a call for tenders, referencing (establishment of framework contracts, response form to the call for tenders, etc.);
• In the recruitment process (internal, external, in all its forms)
• Through automated means such as email communications and cookies, etc.;
• Through the use of a social network service and community sites affiliated with Abalone (LinkedIn company page, Facebook, Instagram, or other potential future ones);
• Other technologies:
  •  We may use other technologies to collect specific data, such as the pages you visit, the items you download, geolocation data (IP address of the connected computer), the links you click on, the type of messaging, the type of equipment used (PC, Mac, Smartphone, etc.), and your connection times to help us understand how you use our site and provide you with relevant content.

FOR WHAT PURPOSES?

Personal data is collected for the following main purposes:

• Processing your applications, registrations, information requests, personnel or service orders, and other desired information, in short, maintaining our professional relationship, whether you are a user of our website, a client, a temporary worker, or a candidate;
• Establishing correspondences between your information and vacant positions, to help us find the job that best suits your expectations and sending your personal information to clients for job applications;
• Retaining your information and informing you of future job opportunities other than the specific position for which you contacted us;
• Meeting contractual obligations to our clients;
• Providing our services in line with your expectations and making the website easier to use;
  Informing you of major news from the Abalone Group;
• Promoting our services on our website or through communication campaigns on social networks, sending newsletters, commercial information, contests, or conducting surveys for service improvement (“customer satisfaction”) by email, SMS, phone, etc.
• Conducting site traffic measurements (mobile and desktop);
• Communicating personal information to regulatory bodies or law enforcement authorities, if requested or authorized to do so;
• Managing requests for access, rectification, and opposition to the processing of personal data of the persons concerned;
• Managing requests for termination and opposition to the newsletter.

Depending on the purpose of the processing, it will be based either on compliance with a contractual or legal obligation; on consent or the legitimate interest of Abalone. For processing requiring the collection of consent, the data subject has the option to withdraw their consent at any time.

WHO ARE THE PERSONAL DATA INTENDED FOR?

Your personal information may be transmitted to agencies of the Abalone Group, clients who have vacant positions that may interest you, as well as to our prospects. Similarly, they may be communicated to authorized persons within the Communication Department.

However, your personal data will not be sold, rented, distributed, or made available to third parties for commercial purposes.

Furthermore, your personal data may be shared with individuals, organizations, or authorities to whom your personal data must be disclosed in accordance with the law or upon order from competent authorities.

Finally, Abalone also uses subcontractors for the following operations:

• Carrying out technical maintenance and development operations for the company’s website and information system;
• Sending commercial prospecting emails and mobile notifications.

RIGHTS OF THE PERSONS CONCERNED

Our privacy policy complies with the Federal Data Protection Act (LPD) of September 25, 2020. Furthermore, in accordance with Articles 14 to 22 of Regulation 2016/679 of April 27, 2016, you can exercise the following rights at any time:

• Right of access;
• Right of rectification;
• Right to object to and delete data processing;
• Right to object to profiling;
• Right to restrict processing;
• Right to data portability.

These rights can be exercised by email to dataccess@abalone-group.com or by postal mail to the following address:

Abalone Switzerland SA, Route De Pré-Bois 20, ICC – International Center Cointrin, 1215 Geneva 15

If you believe that Abalone is not complying with its obligations regarding your personal information, you have the option to file a complaint or request with the Federal Data Protection and Transparency Commissioner (PFPDT):
https://www.edoeb.admin.ch/edoeb/fr/home/deredoeb/kontakt.html

DATA RETENTION PERIOD

The retention period of your data varies depending on the different types of processing.

Therefore, your personal data may be retained until you withdraw your consent or for three years after your last contact with our services if no mission contract has been concluded during this period.

However, certain processed data may be archived according to legal prescription and retention periods, including fiscal, commercial, and accounting regulations, which may extend up to 10 years.

COOKIE POLICY

Our website uses cookies. For more information about cookies, please refer to our Cookie Policy.

SECURITY MEASURES

Abalone takes all necessary precautions to preserve the security and confidentiality of data, particularly by preventing damage or unauthorized access by third parties.

YOUR AGREEMENT TO THESE CONDITIONS

By using Abalone’s website, you signify your agreement to this Privacy Policy.